Assigning a Quality Score for Design Competitions – Dates and Timeline
Abstract: The timeline of a design competition is one of the most important pieces of information for participants, thus providing this information in a clear and consistent manner is a great plus no matter what. In this paper we try to figure out how we could assign a score for the date and timeline information regarding a design competition.
First of all, to calculate a raw quality score for the dates and timeline, we have check this information from the competition announcements made to public such as email communications, flyers, call for submission papers, press releases, and the competition website. If we cannot find this information with aforementioned methods, we send the competition organizers an email to ask them. We use the date and timeline score sheet to calculate the raw store.
Dates and Timeline score is calculated with the following criteria: Start of Registrations Date, End of Registration Date, Start of Submission Date, End of Submissions Date, Number of Steps in the competition (Second, Third Phases Start Dates), Jury Meeting Date, Results Announced Date, Detailed Timeline, and for paid competitions periods (Early, Standard and Late).
Please note that for raw dates and timeline score, we do not consider other details such as publishing and award ceremony, results etc. as they are discussed in detail in separate papers.
Collected Information: Detailed Competition Timeline, Start and End Dates and Phases.
Dates and Timeline Score Sheet:
- Dates and Timeline
- Start and End of Registration Date
- Start of Registrations Date, Score++
The start date of the design competition is not very important for participants, usually what matters is the end date, however not providing this information could create a time loss for entrants.
- End of Registrations Date, Score++5
This is an important piece of information for many participants, as most of the submissions are made in last-minute due to several psychological, social and strategic purposes.
- Start and End of Submissions Date
- Start of Submissions Date, Score++
Different from registration date, the start of submission date indicates when entrants can upload and submit designs to a design competition, the lack of this information could be bothersome.
- End of Submissions Date, Score++5
End of submission date is when you could upload and submit your project to a design competition, and for physical submissions this is the last date that the organizer should receive your designs, it is very important for participants to know this information.
- Period Dates for Paid Competitions
- Early Period, Score//
The early period, sometimes referred as the early-bird submission period, the early registration period is a specific period when the registration fees are usually the lowest for a paid design competition. This information could be useful but does not affect the quality score of a competition not to create a bias towards paid competitions.
- Standard Period, Score//
The standard period in a paid design competition is when the registration fees are nominal.
- Late Period, Score//
The late period in a paid design competition is when the registration fees are usually the highest.
- Phase Dates for Multiple-Step Competitions
- Second Step, Score//
In multiple step competitions, the second step is when some of the submissions are eliminated and some of the submissions pass to the second stage where, in some cases, further effort might be required such as submitting extra images, detailed project tables etc. To not to create a bias toward multiple step competitions this factor does not affect the quality score but it still is useful to know.
- Third Step, Score//
The third step is usually the last step in a multiple step design competition, where the winners and rankings are defined.
- Jury Meeting Date, Score++
Also referred as the voting date, the jury meeting date is when all the jury members physically come together to vote on designs or is the date when the jury members in a virtual environment simultaneously vote on the designs. Having a clear jury meeting date is an indication of a good design competition.
- Winner Results Announced Date, Score++5
This is kind of a grace period, a special period of time when the winners are announced only to winners instead of public so that winners could take the necessary steps to protect their intellectual property in advance such as by patent applications, this is a plus for any design competition.
- Public Results Announced Date, Score++
This is the date when the results will be announced to the public through press releases and media campaigns.
- Detailed Timeline URL, Score++
The detailed timeline url is a webpage where all this information is clearly stated for participants to view.
Maximum Possible Score (20) is reached by a design competition that alerts winners ahead of public, and clearly states all the information in an easy to understand manner.
Short Notes: Please note that ++ means to increase by one (1), and -- means to decrease by one (1), so score ++ means, score will increase by one (1). Score ++n means to increase score by n (n) points; Score ++3 means to increase score 3 points. Score // means does not affect score.